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How to record calls on Microsoft Teams

Microsoft Teams brings great convenience to people all around the world allowing them to call, chat, meet and collaborate in one app. 

No matter if you’re a paid or a free Microsoft Teams user, having a group meeting in MS Teams Room, or joining a one-on-one call, you can record your voice and video calling with Callnote. 

Callnote lets you capture audio, video, and screen-sharing activity by recording your Teams conversations. The recorded files are stored locally on your computer, so they would always be available for you to go back and revisit a topic, edit, share or transcribe. 

Here is the step-by-step guide on how to start recording your MS Teams conversations easily.

Before you start recording: 

Before you hit record, there are a few simple steps you should take:

  • First, the recording process needs much computer processing power, so we would suggest you closing all unused programs to make your PC run faster to record MS Teams online conversations.
  • Secondly, make sure your audio gets recorded. Built-in mics work well for having a conversation, but they’ll disappoint in a recording. Use a pair of headset with microphone, rather than microphone built in laptop, for laptop microphone and speakers are fixed too close, which usually cause echo and feedback. Consider using an external USB headset or microphone. 
  • Launch Callnote and adjust the settings in Recording Options -> Microsoft Teams tab. By default it records audio only, to record video you need to have this option selected. 

MS Teams recorder

 

Recording Microsoft Teams conversation:

  • After you’ve adjusted the settings for the recording session, you can host or join a call or a meeting in Microsoft Teams. 
  • Once the meeting starts, simply hit the Record button on the appeared Callnote widget to start capturing. During a video call, everyone’s audio, video, and shared desktops would be also recorded. Please note, Callnote records your screen as you see it during the call. 

 

MS Teams screen recording

MS Teams screen recording

 

Tip: Callnote doesn’t have any recording time limitation, but your Premium license type would restrict you in the number of recordings made per month.  If you need to skip recording for some time and don’t want to cut unnecessary parts, click pause during recording. In that case, you’ll have your conversation recorded as one file. By pressing the stop/start buttons the recording will resume with the new file saved in your library.

 

Post-production actions:

Callnote provides a wide range of tools to create and share meeting notes.

  • Once the meeting is over and the recording is complete, you can find the audio and video files saved in the Callnote library.  Recorded audios are saved as mp3 files, and videos are saved as mp4, which would be easy to playback on any video player.

Tip: Callnote records audio with multi-track recording, splitting the speakers onto separate tracks. If you need to listen to just one side of the conversation, select either author or participants file to playback.

  • Stay organized by editing titles, adding participants’ names, notes, tags, and comments to your recordings.

Tip: To find the recording on your computer, select it in the Callnote library and click the directory button.

  • In-built audio and video editors offer cutting and trimming tools, as well as a rich selection of annotations.
  • A wide range of integrated Clouds makes it easy to export the recording, send it to your team by email or place it on your company Dropbox account. 

Tip: Go to the sharing options tab to set up the forwarding and select the type of media you’d like to export.

  • Initiate the automated transcription. In-built automated transcription service allows transcribing your audio file to text in just a few minutes. Automatic transcription allows you to playback meetings and search for important discussion items in the transcript.
  • Try also our emotion recognition tool which can detect smiles, surprise, dislike, attention, and drowsiness. So, you can see the conversation emotional results displayed in graphical format.

Callnote is your best way to capture Microsoft Teams video calls on Mac and Windows desktops.